Organiser Guide › Running an event › Plan, billing & legal

Organiser

Plan, billing & legal

Money on Yuimaru comes in two very different kinds, and it really helps to keep them apart in your head. Once you have, this whole chapter is easy: your yearly subscription, your invoices, and the legal documents that keep everyone protected.

Plan & billing

In your series top bar, click Billing. You'll land on a screen headed "Plan & billing" with the line "One subscription covers this organization for a year. No per-ticket fees and no commission" — attendees pay you directly, through your own payment account or bank. That line is the whole promise in one sentence.

Your current plan

At the top sits a card showing your current plan — its name, its price per year, and its status (for example "Auto-renews on 1 March 2027", which just means it will quietly continue for another year on that date). Two buttons sit with it: Change plan to move up or down, and Cancel plan if you want to stop. Cancelling isn't instant or scary — it asks you to Confirm cancel first, so you can't do it by accident.

This year's usage

Below that is a "This year's usage" area. It shows a few simple meters — how many editions, organizers, workshops, and attendees you've used — each shown against the limit your plan includes. It's just a friendly way to see how much room you have left before you'd want a bigger plan.

Invoices

Further down is an "Invoices" list — one line per year you've been billed. Each has a Download button that saves the invoice as a file, ready for your records or your accountant.

Choosing a plan

When you click Change plan (or pick a plan for the first time), you go to a plan picker. It's a short, two-step path: first "Choose your plan", then "Review your order". Here's the whole thing.

1. Look over the four plans

   On the "Choose your plan" step you'll see four plans side by side. Each one lists what's included — how many editions, organizers, workshops, and attendees it covers. Pick the one that fits the size of your event.

2. Tick the agreement box

   Before you can go on, you tick a box that says "I agree to the Terms of Service and Data Processing Agreement". This is a normal, expected step — it's the same agreement you'll find any time in the Legal screen (below).

3. Free plan? Just start it

   The free tier has a Start on Community button. Click it and you're done — there's nothing to pay and no card to enter.

   The free tier Start on Community
4. Paid plan? Review, then pay

   For a paid plan you click Review & confirm ›, which takes you to the "Review your order" step where you check the details. Then Continue to payment › hands you over to Mollie — a trusted payment service — to pay safely. When Mollie is done, you come back to Yuimaru.

   The paid path — two calm clicks Review & confirm › Continue to payment ›

Legal documents

The last link in the top bar is Legal. It opens a screen headed "Legal documents" — a read-only list, so there's nothing you can break here. Each document is marked In force (meaning it's the version currently applying to you) with an Open ↗ link to read the full thing in a new tab.

• Terms of Service — the plain rules for using Yuimaru: what you can expect from us, and what we ask of you.
• Privacy Policy — how Yuimaru looks after personal information and what it does with it.
• Data Processing Agreement — this one covers the attendee data you're responsible for and that Yuimaru handles on your behalf; it's what keeps that arrangement proper and legal.
• Providers & sub-processors — the short list of trusted outside services Yuimaru relies on (like the payment and email services) to run.
• Security measures — a plain description of how your data is kept safe.

Common questions